One platform for everycommunity you manage
Run HOAs, condos, and townhome associations from a single portal — each with its own branding, members, and AI-assisted operations.
Reduce HOA admin work by 70%. No credit card required.
The reality
Boards and managers are drowning in admin work
Endless email threads
Resident questions answered manually, again and again.
Hours lost on minutes
Volunteer boards spend evenings writing meeting notes.
Scattered documents
Bylaws, policies, and contracts buried across drives.
One tool per community
Property managers juggle separate logins, inboxes, and spreadsheets per HOA.
What's inside
Everything your board needs, nothing it doesn't
Eight focused modules that replace a dozen disconnected tools.
Multi-Community Portal
Manage your HOA from one login. Each community gets its own branded portal, members, and data.
AI Community Assistant
Trained on each community's bylaws and policies. Residents get accurate, cited answers — 24/7.
Meeting Automation
AI agendas, summaries, action items, and resident-facing recaps from any transcript.
Maintenance & Vendors
Categorize tickets, track repeat issues, and monitor vendor insurance & contracts.
Communication Hub
Draft, translate, and send announcements via email and SMS in one place.
Document Center
Semantic search across CCRs, budgets, and minutes with citation-backed answers.
Financial Overview
Lightweight dues, reserve, and spending insights — no accounting bloat.
Resident Portal
Pay dues, submit requests, RSVP, and ask AI — mobile-first by design.
How it works
From two-hour minutes to two clicks
Upload
Drop in a Zoom transcript, PDF, or board recording.
AI processes
Summaries, action items, motions, and votes — extracted automatically.
Review & send
Edit the resident-facing recap and publish in one click.
Approve
Board approves minutes; everything is searchable forever.
Pricing
Community operations infrastructure, priced for every stage
Pick the plan that matches your community's operational maturity. Switch tiers anytime — no contracts, no setup fees.
Launch
For small communities getting organized online.
- Resident portal
- Announcements
- Online dues
- AI assistant
- Document center
3.5% payment processing · up to 25 units
Community
For active communities ready to automate operations.
- Maintenance workflows
- Meeting automation
- Community hub
- Amenity reservations
- SMS notifications
- AI document search
- Autopay & reimbursements
- Branded HOA portal
2.5% payment processing · up to 150 units
Enterprise Community
For larger communities needing intelligent operational infrastructure.
- Vendor intelligence
- Financial insights
- Reserve planning
- Advanced permissions
- Governance workflows
- Priority onboarding
- White-label customization
- API & integrations
1.5% payment processing · unlimited units
Payment processing fees apply only to dues, fines, assessments, and amenity reservations processed through NeighborPilot. Fees are deducted automatically — HOAs get a single monthly statement.
FAQ
Questions, answered
Give your board its evenings back.
Join the calm communities running on NeighborPilot. Free 14-day trial, white-glove onboarding included.